Job Description
Join our dynamic team as an Entry-Level Administrative Assistant where your precision and organizational skills will drive our operations forward. This role is perfect for motivated individuals starting their career in administrative support. You'll be the backbone of our office, ensuring seamless data management and clerical excellence. Enjoy comprehensive training, a collaborative environment, and growth opportunities within our expanding company.
Responsibilities
- Accurately input, update, and maintain data in CRM and ERP systems
- Process invoices, expense reports, and employee records with meticulous attention to detail
- Manage calendars, schedule appointments, and coordinate meeting logistics
- Handle incoming communications (calls, emails) with professionalism and efficiency
- Prepare and distribute correspondence, reports, and confidential documents
- Assist with onboarding new employees and training materials
- Support departmental projects through data analysis and documentation support
Qualifications
- High school diploma or equivalent required
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent typing speed (45+ WPM) with 98% accuracy
- Strong attention to detail and error-spotting abilities
- Ability to handle confidential information with discretion
- Basic understanding of data privacy regulations (HIPAA/FERPA a plus)
- Reliable transportation to our San Diego office
- Eagerness to learn new systems and processes