Job Description
Join our dynamic team as an Entry-Level Administrative Assistant at Oakland Administrative Solutions. We're seeking a motivated professional to support our office operations with precision and enthusiasm. This immediate opening offers a fantastic opportunity to build your administrative career in a supportive environment. Enjoy competitive pay, comprehensive benefits, and room for growth within our expanding organization.
As a key member of our administrative staff, you'll ensure seamless office functionality while gaining hands-on experience in essential business operations. We provide on-the-job training and mentorship to help you thrive. If you're detail-oriented, tech-savvy, and eager to learn, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) and prioritize inquiries
- Maintain digital and physical filing systems with meticulous organization
- Assist with document preparation, formatting, and distribution
- Support procurement processes and inventory management
- Collaborate with team members on administrative projects and events
- Perform data entry and maintain accurate records in CRM systems
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Professional demeanor and customer service orientation
- Willingness to learn new systems and procedures