Job Description
Join our dynamic team as an Entry-Level Administrative Assistant in Philadelphia! This role is perfect for career starters looking to build foundational office skills while supporting our local government operations. You'll be the backbone of daily office functions, ensuring smooth operations through meticulous data management and administrative support. We offer comprehensive training, growth opportunities, and a collaborative environment where your organizational skills shine. If you're detail-oriented, tech-savvy, and passionate about serving the Philadelphia community, this is your launchpad into a rewarding administrative career!
Responsibilities
- Accurately input and manage data in municipal databases and spreadsheets
- Process and maintain confidential records with strict attention to detail
- Manage calendars, schedule appointments, and coordinate office logistics
- Prepare correspondence, reports, and documents using Microsoft Office Suite
- Assist with onboarding new staff and training on administrative procedures
- Handle incoming communications via phone, email, and in-person inquiries
- Support departmental projects by compiling data and preparing presentation materials
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- 1-2 years experience with data entry or administrative tasks
- Proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace
- Exceptional typing speed (50+ WPM) with high accuracy
- Strong organizational skills and ability to prioritize tasks
- Excellent written and verbal communication abilities
- Ability to handle confidential information with discretion
- Basic knowledge of Philadelphia municipal systems a plus