Job Description
Launch your administrative career with our dynamic team in Portland, Illinois! We're seeking a detail-oriented Entry-Level Administrative Assistant to support daily office operations and contribute to a thriving work environment. This full-time position offers competitive compensation, comprehensive benefits, and growth opportunities for motivated professionals.
Join our collaborative culture where your organizational skills will shine while supporting executives across departments. You'll gain hands-on experience in office administration, document management, and client communication – perfect for building a strong foundation in office support.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics
- Handle incoming communications (phone, email, mail) with professionalism and efficiency
- Perform data entry, file maintenance, and document processing using MS Office Suite
- Assist with onboarding processes and new employee orientation materials
- Support office supply inventory management and vendor relationships
- Prepare routine reports, correspondence, and presentation materials
- Coordinate travel arrangements and expense report submissions
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong attention to detail with excellent organizational abilities
- Clear verbal and written communication skills
- Ability to multitask and prioritize competing deadlines
- Professional demeanor with customer service mindset
- Basic knowledge of office equipment (copiers, scanners, phone systems)