Job Description
Join CitySolutions Group as an Entry-Level Administrative Assistant and launch your career in Boston's thriving administrative sector. We're seeking motivated individuals to support our dynamic team with essential office operations. This immediate opening offers hands-on experience in municipal administration, professional development, and growth opportunities within a supportive environment. Perfect for recent graduates or career changers looking to build foundational administrative skills while contributing to impactful local projects.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Handle incoming communications via phone, email, and in-person with professionalism
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and purchase orders using accounting software
- Prepare official documents, presentations, and correspondence in Microsoft Office Suite
- Coordinate office logistics including supplies, equipment maintenance, and vendor relationships
- Support event planning and community outreach initiatives for local government projects
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to manage multiple tasks with competing deadlines
- Basic knowledge of office equipment and administrative procedures
- Customer-service oriented mindset with professional demeanor
- Eligibility to work in the United States