Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and kickstart your career in public service! We offer a flexible schedule perfect for students, caregivers, or professionals seeking work-life balance. You'll gain hands-on experience supporting local government operations while developing essential administrative skills in a collaborative environment.
Responsibilities
- Manage calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute official documents, reports, and correspondence
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with departmental event planning and logistical coordination
- Process travel reimbursements and purchase orders
- Support data entry and record-keeping tasks
Qualifications
- High school diploma or equivalent (college coursework preferred)
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong attention to detail and organizational abilities
- Excellent verbal and written communication skills
- Ability to multitask in a fast-paced setting
- Professional demeanor and customer service mindset
- Reliable transportation to downtown Portland office