Job Description
Join our dynamic team at Boston City Hall as an Entry-Level Administrative Assistant and kickstart your career in public service! We're seeking organized, detail-oriented individuals to support our municipal operations with professionalism and enthusiasm. This is a unique opportunity to gain hands-on experience in government administration while serving Boston's vibrant communities. Enjoy comprehensive benefits, mentorship programs, and a collaborative work environment in the heart of downtown Boston.
Responsibilities
- Manage departmental calendars, schedule appointments, and coordinate meeting logistics
- Handle incoming communications including phone calls, emails, and walk-in inquiries
- Maintain digital and physical filing systems with strict confidentiality protocols
- Prepare correspondence, reports, and official documents using Microsoft Office Suite
- Assist with office inventory management and procurement processes
- Support event coordination and community outreach initiatives
- Perform data entry and maintain accurate departmental records
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Commitment to public service and community values