Job Description
Join our dynamic team as an Entry-Level Administrative Assistant where your data entry precision will drive operational excellence. This role is perfect for motivated individuals seeking to launch their administrative career in Jacksonville's thriving business landscape. You'll be the backbone of our daily operations, ensuring seamless information flow and supporting departmental success with meticulous attention to detail.
Responsibilities
- Accurately input, update, and maintain critical data in CRM and ERP systems
- Process invoices, contracts, and confidential documents with 99.5% accuracy
- Manage calendars, schedule appointments, and coordinate logistics for 15+ team members
- Generate daily/weekly reports using Excel and Google Workspace tools
- Support HR functions including onboarding paperwork and record maintenance
- Handle multi-line phone systems with professional call routing and messaging
- Assist with digital filing and document management systems
Qualifications
- High school diploma or equivalent; relevant certification preferred
- Minimum 40 WPM typing speed with 10-key proficiency
- Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook)
- Experience with data entry software like Salesforce or QuickBooks
- Exceptional attention to detail and error-spotting abilities
- Strong organizational skills with ability to prioritize tasks
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information