Job Description
Launch your administrative career with Phoenix Administrative Services! We're seeking a motivated Entry-Level Administrative Assistant to join our dynamic team in the heart of downtown Phoenix. This is your gateway to mastering essential office operations while contributing to a vibrant, mission-driven organization. Enjoy competitive pay, comprehensive benefits, and a clear path for professional growth in one of America's fastest-growing cities.
As a key support team member, you'll gain hands-on experience in document management, client communications, and project coordination—all while working alongside seasoned professionals dedicated to your development. We value initiative, attention to detail, and a passion for excellence. If you're ready to build a strong foundation in office administration, apply today!
Responsibilities
- Manage and maintain digital filing systems with 100% accuracy
- Coordinate calendars, schedule appointments, and arrange logistics for meetings
- Process incoming communications (calls, emails, mail) with prompt professionalism
- Prepare, format, and distribute documents including reports, presentations, and correspondence
- Assist with office inventory management and supply procurement
- Support data entry tasks and maintain confidential records securely
- Provide exceptional customer service to internal and external stakeholders
Qualifications
- High school diploma or equivalent; college coursework preferred
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with ability to prioritize tasks
- Excellent verbal and written communication abilities
- Detail-oriented with high accuracy in data handling
- Positive attitude and willingness to learn new systems
- Ability to multitask in a fast-paced environment
- Valid Arizona driver's license and reliable transportation