Job Description
Join the City of Philadelphia team as an Entry-Level Administrative Assistant and launch your career in public service! We offer a supportive environment with flexible scheduling options designed to accommodate your lifestyle. This role provides hands-on experience in municipal operations while developing essential administrative skills. Enjoy competitive compensation, comprehensive benefits, and the opportunity to contribute directly to our community's success. Apply today and become part of Philadelphia's dynamic workforce!
Responsibilities
- Manage calendars, coordinate meetings, and handle scheduling logistics
- Process incoming communications (emails, calls, mail) and route inquiries appropriately
- Prepare, edit, and distribute professional correspondence and documents
- Maintain organized filing systems (digital and physical)
- Assist with data entry, record-keeping, and basic report generation
- Support departmental projects with research and documentation tasks
- Coordinate office supplies inventory and equipment maintenance
Qualifications
- High school diploma or equivalent required (college preferred)
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Exceptional attention to detail and organizational abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and customer service orientation
- Flexibility to work varied shifts including occasional evenings