Job Description
Join our dynamic team at InnovateHR Solutions as an Entry-Level Administrative Assistant in San Jose! We're seeking a motivated individual to support our fast-paced operations with exceptional organizational skills and a proactive attitude. This immediate opening offers a launchpad for your administrative career in California's tech hub. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment that values growth and innovation.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (calls, emails, mail) with professionalism
- Prepare, edit, and distribute correspondence and reports
- Maintain digital filing systems and ensure document accuracy
- Assist with onboarding processes and new employee orientation
- Support event coordination and meeting logistics
- Perform data entry and maintain confidential records
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative support experience or internship
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask in a fast-paced environment
- Professional demeanor and customer service focus
- Basic knowledge of office equipment (copiers, scanners, phones)