Job Description
Join our dynamic team at Global Solutions Inc. as an Entry-Level Administrative Assistant! This is a fantastic opportunity to launch your career in office support while working in Boston's vibrant financial district. We offer competitive compensation, comprehensive benefits, and clear growth pathways for motivated professionals. Ideal for recent graduates or those transitioning into administrative roles, you'll gain hands-on experience with industry-leading processes while supporting our executive team. If you're organized, detail-oriented, and eager to learn, we want to hear from you!
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel arrangements for executives
- Handle incoming communications via phone, email, and mail with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate office operations including supply inventory and vendor communications
- Support event planning and meeting logistics for departmental activities
- Assist with data entry and record-keeping in CRM systems
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and customer-service focused mindset
- Basic knowledge of office equipment (copiers, scanners, phone systems)