Job Description
Join Austin Innovations Inc. as an Entry-Level Administrative Assistant and kickstart your career in a dynamic, flexible work environment! We're seeking a detail-oriented professional to support our executive team with essential office operations. Enjoy a part-time schedule (25-30 hours/week) with adaptable hours, perfect for students or professionals seeking work-life balance. Our collaborative culture values growth and innovation, offering mentorship opportunities for career advancement.
Located in downtown Austin, you'll work in a modern office with state-of-the-art facilities and access to professional development resources. We provide competitive compensation, health benefits eligibility, and a supportive team environment. If you're organized, tech-savvy, and eager to learn, we encourage you to apply!
Responsibilities
- Manage executive calendars and coordinate complex meeting schedules across departments
- Handle incoming communications via phone, email, and virtual platforms with professionalism
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Organize and maintain digital filing systems with meticulous attention to detail
- Coordinate travel arrangements, expense reports, and logistics for team members
- Assist with onboarding processes and new hire orientation materials
- Support office operations including inventory management and supply procurement
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years of administrative or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with proven attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and discretion handling confidential information
- Flexibility to adapt to changing priorities and schedules