Job Description
Join our dynamic team at Boston Administrative Solutions as an Entry Level Administrative Assistant and launch your career in a supportive, fast-paced environment. We're seeking motivated individuals with a passion for organization and client service to help us maintain operational excellence. This immediate opening offers comprehensive training, competitive benefits, and growth opportunities within our Boston headquarters. If you're detail-oriented, tech-savvy, and ready to contribute to a thriving business community, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate travel arrangements for executive staff
- Handle incoming communications including phone calls, emails, and mail with professionalism
- Maintain organized filing systems, both digital and physical, ensuring document accessibility
- Prepare and distribute correspondence, reports, and presentation materials
- Support team coordination through meeting preparation, minute-taking, and action-item tracking
- Perform data entry tasks and maintain accurate departmental databases
- Assist with office supply inventory management and vendor communications
- Contribute to special projects as assigned by department leadership
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with exceptional attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced setting
- Professional demeanor and collaborative team spirit
- Basic understanding of office equipment and digital tools
- Proactive problem-solving approach with a customer-service mindset