Job Description
Join our dynamic team in Oakland as an Entry-Level Administrative Assistant and launch your career in a supportive environment! We're seeking a motivated individual to provide essential support to our executive team and departments. This full-time position offers comprehensive training and growth opportunities within our rapidly expanding organization. If you're detail-oriented, tech-savvy, and eager to learn, we want to hear from you!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Process travel arrangements and expense reports with precision
- Maintain digital and physical filing systems for organized record-keeping
- Assist with document preparation, formatting, and distribution
- Support office operations including supply inventory and vendor coordination
- Collaborate with cross-functional teams to ensure seamless workflow
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment (printers, scanners, copiers)
- Positive attitude and willingness to learn new systems