Job Description
Join our dynamic team in San Diego as an Entry Level Administrative Assistant! We're seeking a detail-oriented professional to support daily operations with precision and efficiency. This role is perfect for recent graduates or career changers looking to build foundational administrative skills in a collaborative environment. You'll be instrumental in maintaining office workflows, ensuring data accuracy, and supporting executive teams. Enjoy competitive compensation, comprehensive benefits, and growth opportunities within our expanding organization.
Responsibilities
- Perform accurate data entry and maintain digital records using Microsoft Excel and proprietary software
- Manage calendars, schedule appointments, and coordinate logistics for department meetings
- Handle incoming communications via phone, email, and in-person with professionalism
- Prepare and distribute correspondence, reports, and confidential documents
- Assist with office inventory management and supply procurement
- Support onboarding processes for new team members
- Contribute to process improvements for administrative workflows
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years of administrative or data entry experience (internships acceptable)
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Excellent typing speed (50+ WPM) with 95%+ accuracy
- Strong organizational skills and attention to detail
- Ability to prioritize tasks in a fast-paced environment
- Professional communication and interpersonal skills
- Basic knowledge of CRM systems (e.g., Salesforce) a plus