Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and launch your career in Austin's vibrant professional landscape. We offer a flexible schedule perfect for students or professionals seeking work-life balance. You'll be the backbone of our daily operations, ensuring seamless office functionality while gaining invaluable administrative experience in a supportive environment. This hybrid role combines remote flexibility with in-office collaboration at our downtown Austin hub.
Responsibilities
- Manage calendars, scheduling, and meeting coordination for department leads
- Handle incoming communications via phone, email, and virtual platforms
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare professional correspondence, reports, and presentation materials
- Assist with onboarding processes and new hire paperwork
- Coordinate office supplies inventory and vendor communications
- Support event planning and logistics for company meetings
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Ability to multitask in fast-paced environments
- Strong organizational and time management abilities
- Basic knowledge of office equipment (copiers, scanners, etc.)
- Professional demeanor with customer service mindset
- Flexibility to work 20-30 hours/week with adaptable hours