Job Description
Join our dynamic team as an Entry Level Administrative Assistant and kickstart your career in a thriving tech hub! Innovate Solutions Group is seeking a highly organized professional to provide essential support to our executive team in San Jose. This immediate opening offers comprehensive training and growth opportunities in a collaborative environment. If you're detail-oriented, tech-savvy, and eager to learn, apply today!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding processes and new hire paperwork coordination
- Support departmental projects through data entry, research, and documentation
- Procure office supplies and manage inventory for 50+ person office
- Coordinate cross-departmental communications and meeting logistics
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask and prioritize in fast-paced environments
- Basic knowledge of office equipment and digital filing systems
- Professional demeanor with customer service mindset
- Eligibility to work in the United States immediately