Job Description
Join our dynamic team at Apex Solutions Group as an Entry-Level Administrative Assistant and launch your career in office support! We're seeking organized, detail-oriented individuals to provide essential administrative support across our Seattle headquarters. This role offers comprehensive training and growth opportunities within a collaborative environment. If you're passionate about streamlining operations and supporting high-performing teams, apply today to become part of our innovative workplace culture.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Handle incoming communications via phone, email, and in-person with professionalism
- Prepare, edit, and distribute correspondence, reports, and presentation materials
- Maintain organized filing systems (digital and physical) for documents and records
- Assist with onboarding processes including new hire paperwork and equipment setup
- Coordinate office supplies inventory and procurement requests
- Support event planning and meeting logistics including catering and venue arrangements
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative or customer service experience (internships accepted)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with strong interpersonal skills
- Basic knowledge of office equipment (printers, scanners, copiers)