Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and kickstart your career in public service! We offer a supportive environment with a flexible schedule ideal for students and career-changers. Enjoy competitive pay, comprehensive benefits, and the opportunity to make a direct impact on our community's operations. Apply now and become part of Portland's mission to deliver exceptional public services.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, in-person) with professionalism
- Prepare, edit, and distribute documents, reports, and correspondence
- Maintain accurate filing systems (digital and physical)
- Assist with data entry and record-keeping tasks
- Support departmental projects and special events coordination
- Perform basic office equipment maintenance and supply inventory
Qualifications
- High school diploma or equivalent (college coursework preferred)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proven problem-solving and multitasking capabilities
- Flexibility to adapt to changing priorities and schedules