Job Description
We are looking for a highly organized Data Entry Specialist and Office Assistant to join our administrative team in Washington, DC. In this full-time role, you will serve as the backbone of our daily operations, ensuring information is processed with precision and office workflows remain seamless. If you excel in a fast-paced environment and have a keen eye for detail, we want to hear from you.
As a key member of our staff, you will handle a variety of tasks ranging from digitizing physical records to managing internal communications, directly contributing to our company’s efficiency and growth.
Responsibilities
- Perform high-volume data entry tasks with 99.9% accuracy, including typing, formatting, and uploading documents into our CRM system.
- Maintain and organize both digital and physical filing systems to ensure easy accessibility for the entire team.
- Assist with scheduling appointments, coordinating meetings, and managing calendars for senior management.
- Handle incoming inquiries via phone and email, providing exceptional customer service and routing messages appropriately.
- Prepare and distribute internal memos, reports, and presentations using Microsoft Office Suite (Excel, Word, PowerPoint).
- Support the procurement process by tracking orders, verifying invoices, and maintaining expense records.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Minimum of 1-2 years of experience in data entry, administrative support, or office assistance.
- Fast and accurate typing speed (minimum 45 WPM).
- Proficient in Microsoft Office Suite and Google Workspace; experience with database software is highly desirable.
- Strong attention to detail and the ability to spot errors quickly.
- Excellent time management skills and the ability to multitask in a busy office setting.