Job Description
Are you ready to kickstart your administrative career?
InnovateHR Solutions is a dynamic organization in San Jose, CA, looking for a highly organized and proactive Entry Level Administrative Assistant to join our team. We offer immediate hiring opportunities for individuals who are eager to learn, grow, and contribute to our success.
In this role, you will support our leadership team with daily operations, scheduling, and project coordination. We provide comprehensive training and a pathway for professional development for our new hires.
Responsibilities
- Office Management: Oversee daily office operations, including greeting visitors, managing the front desk, and handling incoming/outgoing mail.
- Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Data Entry & Records: Maintain accurate digital and physical records, update databases, and prepare reports.
- Communication: Serve as the primary point of contact for internal and external inquiries, ensuring clear and professional communication.
- Project Support: Assist with special projects, conduct market research, and compile data for team presentations.
Qualifications
- Education: High School Diploma or GED required; Bachelor’s degree preferred.
- Experience: Previous administrative or clerical experience is a plus, but we are willing to train the right candidates for this entry-level role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Soft Skills: Exceptional attention to detail, strong organizational skills, and the ability to multitask in a fast-paced environment.
- Reliability: Must be punctual, professional, and able to work independently with minimal supervision.