Job Description
Are you a meticulous and proactive professional seeking a part-time administrative role in the vibrant city of Oakland?
Our dynamic organization is looking for a dedicated Administrative Assistant to join our close-knit team. This position offers a fantastic opportunity to utilize your organizational skills in a supportive environment while enjoying a flexible schedule.
As a key member of our office support team, you will ensure smooth daily operations and contribute to a positive work culture. We value reliability, professionalism, and the ability to handle diverse administrative tasks with grace.
Our dynamic organization is looking for a dedicated Administrative Assistant to join our close-knit team. This position offers a fantastic opportunity to utilize your organizational skills in a supportive environment while enjoying a flexible schedule.
As a key member of our office support team, you will ensure smooth daily operations and contribute to a positive work culture. We value reliability, professionalism, and the ability to handle diverse administrative tasks with grace.
Responsibilities
- Manage and schedule appointments, meetings, and travel arrangements using Outlook and Google Calendar.
- Handle incoming and outgoing communications, including phone calls, emails, and mail distribution.
- Prepare, organize, and file administrative documents, reports, and presentations with high accuracy.
- Greet visitors and provide exceptional customer service, directing inquiries to the appropriate staff members.
- Assist in data entry tasks and maintain accurate digital and physical records.
- Order and maintain office supplies to ensure the workspace is fully equipped.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience (1-2 years) in administrative support or office management.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills with a professional telephone manner.
- Exceptional organizational skills and the ability to multitask in a fast-paced environment.
- Reliable transportation and availability for a part-time schedule.