Job Description
We are Phoenix Business Solutions, a leading firm in the region, and we are currently seeking a highly organized and detail-oriented Data Entry Specialist & Office Assistant to join our dynamic team. This is an urgent hiring opportunity for a professional who thrives in a fast-paced environment.
In this role, you will be the backbone of our daily operations, ensuring our client data is accurate, organized, and easily accessible. If you possess exceptional typing skills and a commitment to excellence, we want to hear from you.
Responsibilities
- Accurately input, update, and maintain data in our internal databases and CRM systems with a high degree of precision.
- Review and verify data for errors, omissions, or discrepancies, making necessary corrections.
- Manage incoming and outgoing mail, packages, and faxes; screen and route telephone calls to appropriate personnel.
- Assist in the preparation of reports, spreadsheets, and presentations using Microsoft Office Suite.
- Organize and maintain physical and electronic filing systems to ensure efficient information retrieval.
- Support administrative staff with various tasks, including scheduling meetings and coordinating travel arrangements.
- Perform light bookkeeping tasks, such as tracking expenses and processing invoices.
Qualifications
- High school diploma or GED required; Associate's degree in Business Administration or related field is a plus.
- Proven experience in data entry, office administration, or a similar role (minimum 1 year).
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Exceptional typing speed (minimum 45 WPM) and accuracy.
- Strong attention to detail and ability to spot errors in large datasets.
- Excellent verbal and written communication skills.
- Ability to prioritize tasks and manage time effectively in a busy office setting.