Job Description
We are seeking a detail-oriented and proactive Data Entry Specialist & Administrative Assistant to join our dynamic team in New York. In this role, you will be the backbone of our daily operations, ensuring that information is accurately processed and organized. We offer a collaborative work environment, competitive benefits, and a clear pathway for career growth for entry-level professionals looking to advance their administrative skills.
Responsibilities
- Accurately input, verify, and update customer and client data into our internal databases and CRM systems.
- Maintain and organize both physical and digital filing systems to ensure efficient document retrieval.
- Prepare, proofread, and distribute internal correspondence, reports, and memos with zero errors.
- Assist with scheduling appointments, managing calendars, and coordinating meetings for the management team.
- Process invoices, expense reports, and perform basic bookkeeping tasks as needed.
- Answer incoming inquiries via phone and email, providing exceptional customer service.
- Support ad-hoc administrative projects to improve office efficiency.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Exceptional attention to detail with a proven track record of accuracy in data entry.
- Strong organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.
- Excellent written and verbal communication skills.
- Reliable internet connection and computer proficiency.