Job Description
Are you a detail-oriented professional looking to join a thriving organization in the heart of Jacksonville? Jacksonville Corporate Services is currently seeking a highly organized Data Entry Clerk and Office Assistant to join our dynamic administrative team. In this pivotal role, you will serve as the backbone of our daily operations, ensuring data integrity while providing essential office support.
We pride ourselves on our fast-paced environment and commitment to employee growth. If you possess a sharp eye for detail and a passion for efficiency, we want to hear from you. This is an excellent opportunity to advance your career in administrative operations within a stable and supportive company culture.
Responsibilities
- Accurate Data Management: Input and update customer and company data into our centralized database with a focus on speed and precision, ensuring zero errors.
- Record Keeping: Maintain organized, digitized filing systems for both physical and electronic records to ensure easy retrieval and compliance.
- Administrative Support: Assist the management team with scheduling meetings, managing calendars, and handling incoming correspondence.
- Financial Processing: Process invoices, expense reports, and purchase orders while ensuring strict adherence to company financial policies.
- Mail and Logistics: Sort and distribute incoming mail/packages, as well as prepare outgoing shipments and courier bags.
- Reporting: Generate standard reports and assist in preparing presentations for weekly team meetings.
- Front Desk Operations: Greet visitors and answer incoming phone calls, directing them to the appropriate personnel.
Qualifications
- Education: High School Diploma or GED is required; Associate’s degree in Business Administration is a plus.
- Typing Speed: Demonstrated typing speed of at least 45 WPM with high accuracy (90%+).
- Software Proficiency: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with CRM software (e.g., Salesforce, HubSpot) is highly desirable.
- Attention to Detail: Strong ability to detect errors in data entry and maintain high standards of quality.
- Communication: Excellent verbal and written communication skills for interacting with clients and colleagues professionally.
- Work Ethic: Ability to multitask effectively in a fast-paced office environment and manage time efficiently.