Job Description
Welcome to Apex Administrative Solutions, a premier provider of high-level office support services in the heart of New York City. We are currently seeking a highly organized and proactive Administrative Assistant to join our dynamic team. This is an exceptional opportunity to work in a fast-paced corporate environment with the added benefit of Daily Pay options, allowing you to access your earnings immediately upon completion of your shifts.
In this pivotal role, you will serve as the backbone of our daily operations, ensuring smooth communication, efficient workflow, and a professional environment for our leadership team. We pride ourselves on our modern, inclusive culture and offer competitive compensation for top-tier talent looking to make an impact.
Responsibilities
- Manage and prioritize a high-volume calendar, scheduling meetings, coordinating travel arrangements, and managing complex itineraries for executive leadership.
- Handle incoming and outgoing communications, including professional email correspondence, phone calls, and client inquiries, ensuring a polished and responsive image.
- Prepare and distribute meeting materials, compile detailed reports, and maintain accurate digital and physical filing systems.
- Assist with critical data entry projects, expense reporting, and the preparation of presentations using the Microsoft Office Suite and Google Workspace.
- Collaborate with cross-functional teams to ensure project deadlines are met and office operations run seamlessly on a day-to-day basis.
- Order office supplies and manage inventory to ensure the workspace is well-equipped and organized.
Qualifications
- Proven experience as an Administrative Assistant or Office Support Specialist (2+ years preferred in a corporate setting).
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational skills with the ability to multitask, prioritize tasks effectively, and maintain attention to detail in a fast-paced setting.
- Strong written and verbal communication skills with a high level of professionalism.
- High school diploma or equivalent; Associate’s degree or relevant certifications are a plus.
- Ability to adapt to changing priorities and work independently with minimal supervision.