Job Description
Join our dynamic team at Apex Global Solutions as a key Administrative Assistant where precision meets efficiency. We're seeking a detail-oriented professional to streamline operations through exceptional data management and office support. This hybrid role (3 days onsite/2 remote) offers competitive benefits, professional development, and a collaborative environment in Charlotte's thriving business district.
Responsibilities
- Maintain accurate databases with daily data entry of financial records, client information, and inventory metrics
- Coordinate executive calendars, meeting logistics, and travel arrangements using Outlook and scheduling platforms
- Generate weekly/monthly performance reports using Excel pivot tables and data visualization tools
- Manage digital filing systems with strict adherence to HIPAA/GDPR compliance protocols
- Serve as primary point of contact for vendor communications and invoice processing
- Implement process improvements to reduce data processing time by 15% quarterly
Qualifications
- Minimum 2 years proven experience with high-volume data entry (8,000+ keystrokes/hour)
- Expert proficiency in Microsoft Office Suite (Excel advanced functions, Word formatting)
- Experience with CRM systems (Salesforce or HubSpot) and document management software
- Associate degree in Business Administration or equivalent professional certification
- Exceptional attention to detail with 99.8% data accuracy in prior roles
- Ability to prioritize competing deadlines in fast-paced environments
- Professional written and verbal communication skills