Job Description
Are you an organized professional looking for a dynamic role in a thriving Kansas city? Apex Operations Solutions is seeking a highly skilled Administrative Assistant to join our growing team. In this pivotal role, you will ensure the smooth operation of our daily business functions, providing top-tier support to our leadership team and clients.
We value efficiency, professionalism, and a proactive attitude. If you excel at multitasking and want to be the backbone of a successful organization, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and distribute professional correspondence, including emails, reports, presentations, and memos.
- Handle incoming and outgoing communications, screening calls and directing inquiries to the appropriate parties.
- Assist in data entry, record keeping, and maintaining accurate digital and physical filing systems.
- Order and maintain office supplies to ensure a fully stocked and efficient workspace.
- Prepare agendas and materials for board meetings, executive reviews, and client presentations.
- Act as the first point of contact for visitors and clients, ensuring a welcoming environment.
Qualifications
- High school diploma or equivalent; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Minimum of 2-3 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a polished, professional demeanor.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Exceptional attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively within a diverse team environment.