Job Description
Are you a highly organized professional seeking a stable position with weekly pay in Tucson? Horizon Administrative Services is currently hiring a dedicated Administrative Assistant to join our growing team. We pride ourselves on a modern, fast-paced work environment where your organizational skills will directly contribute to our success.
In this role, you will serve as the first point of contact for our clients, ensuring smooth daily operations and exceptional service. We offer a competitive benefits package, including health insurance, paid time off, and a supportive team culture.
Responsibilities
- Manage Communications: Handle incoming emails and phone calls professionally, directing inquiries to the appropriate team members.
- Schedule Management: Coordinate calendars, schedule meetings, and arrange travel arrangements for executives.
- Data Entry & Records: Maintain accurate digital and physical filing systems, ensuring all documentation is up-to-date and secure.
- Office Operations: Order and manage office supplies, oversee daily office upkeep, and troubleshoot basic equipment issues.
- Report Preparation: Assist in preparing presentations, reports, and memos using Microsoft Office Suite.
- Client Relations: Greet visitors and provide general information about our company to clients and vendors.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certificate in Office Administration preferred.
- Experience: Minimum of 2 years of professional administrative support experience.
- Technical Skills: Proficient in Microsoft Word, Excel, Outlook, and Google Workspace.
- Communication: Excellent written and verbal communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize multiple tasks in a dynamic environment.
- Reliability: Must be punctual, trustworthy, and able to work independently.