Job Description
Are you a proactive individual seeking a stable role with immediate impact? Apex Professional Services is currently recruiting an Administrative Assistant to join our thriving team in Oakland, CA. We understand the importance of work-life balance, which is why we offer a weekly pay structure and flexible scheduling options. If you thrive in a fast-paced environment and excel at organization, we want to meet you.
Responsibilities
- Manage Daily Operations: Oversee incoming emails, phone calls, and general correspondence to ensure timely responses.
- Scheduling & Coordination: Schedule meetings, arrange travel itineraries, and coordinate office events.
- Document Management: Create, edit, and distribute reports, presentations, and internal memos using Microsoft Office Suite.
- Data Entry: Maintain accurate digital and physical records of client information and company files.
- Office Support: Order office supplies, manage inventory, and assist with payroll processing when needed.
Qualifications
- Experience: Minimum of 2 years of administrative or office support experience.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Communication: Exceptional written and verbal communication skills with a professional demeanor.
- Organization: Strong ability to prioritize tasks, manage time effectively, and handle multiple deadlines.
- Adaptability: Willingness to adapt to a flexible schedule and changing priorities.