Job Description
Are you a detail-oriented professional seeking a stable career with weekly pay and a flexible schedule? Apex Administrative Solutions is currently hiring an Administrative Assistant to support our growing team in Oakland, CA. We offer a modern work environment where your organizational skills are valued and rewarded.
In this role, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow. We are looking for someone who can juggle multiple tasks with ease and maintain a professional demeanor under pressure.
Responsibilities
- Manage and coordinate executive calendars, scheduling appointments, and managing travel itineraries.
- Prepare, organize, and distribute correspondence, memos, reports, and other documents.
- Screen incoming calls and visitors, directing inquiries to the appropriate personnel.
- Handle incoming and outgoing mail, packages, and couriers with accuracy.
- Assist in the preparation of presentations, meeting materials, and statistical reports.
- Maintain office inventory and place orders for supplies as needed.
- Perform data entry and maintain accurate digital and physical filing systems.
Qualifications
- High school diploma or GED required; Associate's degree or administrative certification preferred.
- Minimum of 1-2 years of experience in an administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Ability to work independently and collaboratively within a team.
- Experience with scheduling software or CRM systems is a plus.