Job Description
Join our dynamic team as a Local Administrative Assistant and enjoy the financial stability of weekly pay! We're seeking a highly organized professional to support our New York and Pennsylvania operations with premium office support services. This role offers immediate compensation and career growth in a fast-paced corporate environment.
Why You'll Thrive Here:
- Weekly paychecks for consistent cash flow
- Hybrid work options in NYC metro area
- Comprehensive benefits package including health insurance
- Professional development opportunities
- Collaborative culture with industry leaders
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple time zones
- Prepare confidential correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office inventory, procurement, and vendor relationships for NY/PA locations
- Coordinate travel arrangements and expense reports for department leadership
- Act as primary point of contact for internal and external stakeholders
- Implement digital filing systems ensuring HIPAA/GDPR compliance
- Support onboarding processes for new hires in both states
Qualifications
- Associate's degree in Business Administration or equivalent experience
- 3+ years of administrative support experience in multi-state operations
- Advanced proficiency in MS Office (Outlook, Excel, PowerPoint)
- Proven ability to manage competing priorities with strict deadlines
- Exceptional written and verbal communication skills
- Experience with HRIS systems (e.g., Workday, BambooHR)
- Notary public certification preferred