Job Description
Are you a detail-oriented professional seeking a rewarding opportunity in Long Beach, CA? We are looking for a dedicated Administrative Assistant to join our growing team. Enjoy the peace of mind of weekly pay and a flexible schedule designed to work with your lifestyle.
In this pivotal role, you will be the backbone of our daily operations, ensuring our office runs smoothly while providing top-tier support to management and staff.
Responsibilities
- Manage Daily Operations: Oversee the front desk, handle incoming calls, and greet visitors with professionalism.
- Schedule Management: Coordinate calendars, schedule meetings, and manage internal and external communications.
- Data Entry & Records: Maintain accurate digital and physical records, including filing systems and payroll documentation.
- Administrative Support: Prepare correspondence, presentations, and reports as requested by leadership.
- Customer Service: Assist clients and employees with inquiries, ensuring a positive experience.
- Inventory Control: Monitor office supplies and place orders to ensure the team is equipped for success.
Qualifications
- Experience: Minimum of 2 years of experience in an administrative or executive assistant role.
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Technical Skills: Proficiency in MS Office Suite (Excel, Word, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills in English.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Flexibility: Willingness to adapt to a flexible schedule and occasional overtime.