Job Description
Are you a meticulous and organized professional seeking a role that offers stability and immediate financial reward? Horizon Administrative Services is currently seeking a dedicated Administrative Assistant to join our expanding team in Long Beach, CA.
We pride ourselves on providing a supportive work environment where your contributions matter. As part of our team, you will enjoy the distinct advantage of weekly paychecks, ensuring you are compensated for your hard work without delay.
In this pivotal role, you will serve as the backbone of our daily operations, ensuring that information flows seamlessly between departments and that our office runs with peak efficiency.
Responsibilities
- Execute high-volume data entry tasks with a focus on accuracy and speed, maintaining up-to-date digital and physical records.
- Manage complex calendar scheduling, coordinating meetings, and preparing agendas for executive leadership.
- Handle all incoming and outgoing correspondence, including drafting emails, routing phone calls, and screening visitors.
- Prepare detailed reports, presentations, and documents using Microsoft Office Suite (Word, Excel, PowerPoint).
- Organize and maintain filing systems, both electronic and hard copy, ensuring easy retrieval of critical information.
- Assist in the procurement process by tracking expenses and ordering office supplies.
- Act as the primary point of contact for internal and external stakeholders, representing our company professionally.
Qualifications
- High school diploma or GED required; Associate’s degree or certification in Administrative Services is a plus.
- Proven experience (1-3 years) in an administrative support role, preferably in a corporate or fast-paced environment.
- Advanced proficiency in Microsoft Office Suite, specifically Excel (formulas, pivot tables) and Outlook.
- Exceptional typing speed (minimum 45 WPM) and 10-key proficiency.
- Strong attention to detail with the ability to detect and correct errors in data and documentation.
- Excellent verbal and written communication skills.
- Ability to prioritize tasks effectively in a dynamic, deadline-driven environment.