Job Description
Are you a highly organized professional looking for weekly pay and immediate hiring opportunities? Horizon Administrative Services is seeking a dedicated Administrative Assistant to join our thriving team in Boston, MA. We offer a competitive hourly wage, a supportive work environment, and the chance to grow your career with a top-tier organization.
In this pivotal role, you will serve as the first point of contact for our clients and team members, ensuring smooth daily operations and exceptional service delivery. We are looking for candidates who are detail-oriented, proactive, and ready to hit the ground running.
Responsibilities
- Calendar Management: Coordinate complex schedules, manage appointments, and arrange meetings, including travel logistics when necessary.
- Document Control: Prepare, proofread, and distribute correspondence, reports, and presentations with a high degree of accuracy.
- Communication Hub: Answer multi-line phones, screen and direct calls, and respond to emails and inquiries in a professional manner.
- Office Operations: Maintain office supplies inventory, order necessary materials, and ensure the reception area is welcoming and organized.
- Record Keeping: Manage filing systems and databases, ensuring all records are up-to-date and easily accessible.
- Event Coordination: Assist in planning and executing company events, meetings, and internal activities.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or a related field is a plus.
- Experience: Proven experience as an Administrative Assistant or in a similar office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Communication: Excellent verbal and written communication skills with a polished professional demeanor.
- Reliability: Demonstrated ability to maintain confidentiality and adhere to company policies.