Job Description
Join our dynamic team in Austin as an Administrative Assistant with weekly pay and flexible scheduling! We're seeking a proactive professional to support our fast-paced operations. Enjoy competitive compensation, modern work environment, and the freedom to balance your work-life commitments. Perfect for organized individuals who thrive in collaborative settings.
This role offers direct deposit every Friday, hybrid work options, and comprehensive benefits. If you're ready to elevate your administrative career while maintaining schedule flexibility, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, screening calls, and directing inquiries to appropriate personnel
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office operations including inventory management, supply ordering, and vendor relations
- Support cross-departmental projects with data entry, report compilation, and presentation preparation
- Assist in onboarding new hires and training administrative protocols
Qualifications
- Minimum 3 years of administrative support experience in corporate or professional services
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to manage multiple priorities simultaneously
- Strong written and verbal communication abilities with professional phone etiquette
- High typing speed (60+ WPM) and accurate data entry skills
- Experience with scheduling software (Calendly, Doodle) and calendar management tools
- Proven ability to maintain confidentiality and handle sensitive information
- Flexible availability to accommodate occasional extended hours during peak periods