Job Description
Join Apex Global Solutions as a dynamic Administrative Assistant in Charlotte, NC! We're seeking a highly organized professional to support our executive team with weekly pay and flexible scheduling options. Enjoy a modern workspace with cutting-edge tools while making a tangible impact. Ideal candidates will thrive in fast-paced environments and value work-life balance through our hybrid work model. Benefits include: Weekly direct deposit, comprehensive health insurance, and professional development stipends.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple time zones
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office operations including supply inventory, vendor relations, and facility maintenance
- Process expense reports and financial documentation with precision
- Act as primary liaison for internal/external communications via phone, email, and CRM systems
- Coordinate travel arrangements and logistics for executive team members
- Maintain digital and physical filing systems with strict adherence to compliance standards
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years of progressive administrative support experience
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and Google Workspace
- Proven ability to handle confidential information with discretion
- Exceptional time management and prioritization skills
- Strong attention to detail with error-free documentation capabilities
- Experience with CRM systems (Salesforce preferred)
- Ability to adapt schedules for hybrid/remote work flexibility