Job Description
Join our dynamic team as an Administrative Assistant in Baltimore, MD! Enjoy the stability of weekly pay while supporting critical office operations. We're seeking a proactive professional to ensure seamless workflows, exceptional client interactions, and efficient office management. This role offers immediate benefits and career growth opportunities in a collaborative environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Process incoming communications (calls, emails, mail) and route to appropriate personnel
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office logistics, including supply inventory, equipment maintenance, and vendor relations
- Support onboarding processes by preparing new hire materials and orientation schedules
- Assist with budget tracking, expense reports, and invoice processing
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in fast-paced environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Proficiency with office equipment (copiers, scanners, multi-line phone systems)
- Discretion and professionalism when handling confidential information