Job Description
Join a team that values your time and effort! Apex Business Solutions is looking for a highly organized and proactive Administrative Assistant to join our Austin office.
We offer a competitive hourly rate with weekly pay and the opportunity to start immediately. If you excel in a fast-paced environment and want to make a difference, we want to hear from you.
Responsibilities
- Office Management: Oversee daily office operations, ensuring a smooth and efficient workflow for all staff and visitors.
- Scheduling: Manage complex calendars, schedule meetings, coordinate travel arrangements, and prepare meeting agendas.
- Communication: Serve as the primary point of contact for phone calls and emails, directing inquiries to the appropriate team members.
- Document Control: Prepare, proofread, and distribute internal memos, reports, and correspondence with high attention to detail.
- Data Management: Perform accurate data entry, maintain digital filing systems, and generate weekly reports.
- Vendor Coordination: Handle vendor relationships, process invoices, and manage office supply inventory.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or business certification is a plus.
- Experience: Proven experience as an Administrative Assistant or Executive Assistant in a corporate setting.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and basic office equipment.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong multitasking abilities and the capacity to prioritize tasks effectively in a dynamic environment.
- Availability: Must be available for immediate start and able to work full-time hours (40 hours per week).