Job Description
Join our dynamic team at Coastal Business Solutions as a Local Administrative Assistant and enjoy the convenience of weekly pay! We're seeking a detail-oriented professional to support our Virginia Beach office operations with exceptional organizational skills and a proactive approach. This role offers stability, growth opportunities, and the unique benefit of bi-weekly paychecks to help you manage your finances more effectively. If you thrive in a fast-paced environment and excel at multitasking, we encourage you to apply today.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and reports
- Maintain accurate filing systems (digital and physical) with strict confidentiality
- Process expense reports, invoices, and purchase orders with precision
- Coordinate office logistics including supplies, equipment maintenance, and vendor relationships
- Support onboarding processes for new hires with documentation and training coordination
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Associate's degree or equivalent administrative certification preferred
- Experience with office management software (e.g., QuickBooks, Salesforce)