Job Description
Join our dynamic Oakland team as a Local Administrative Assistant and experience the convenience of weekly pay! We're seeking a highly organized professional to provide exceptional office support in a fast-paced municipal environment. This role offers stability, growth opportunities, and the satisfaction of contributing to our community's daily operations. Enjoy competitive benefits, including health insurance and retirement plans, while working in the heart of downtown Oakland.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications, including calls, emails, and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and purchase orders using municipal accounting software
- Prepare professional documents, reports, and presentations using MS Office Suite
- Coordinate office logistics, including supplies, equipment maintenance, and event planning
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative support experience in a government or corporate setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to manage multiple priorities
- Strong written and verbal communication abilities
- Experience with office management software (e.g., SAP, Workday) preferred
- High school diploma or equivalent; associate's degree preferred
- Ability to pass background check and fingerprinting clearance