Job Description
We are seeking a highly organized Administrative Assistant to join our dynamic team in San Antonio. This is a pivotal role for a detail-oriented professional who thrives in a fast-paced environment and is available for our weekend operations. If you excel at multitasking and providing exceptional service, we want to meet you.
As part of our team, you will ensure the smooth operation of our office, support our staff with essential administrative tasks, and act as the face of our company during our weekend shifts.
Responsibilities
- Manage the front desk reception, greeting visitors and directing calls with professionalism and a friendly demeanor.
- Handle incoming and outgoing emails, schedule appointments, and maintain the office calendar.
- Perform accurate data entry tasks and update digital filing systems regularly.
- Prepare meeting materials, agendas, and presentation slides for weekend briefings.
- Order and maintain office supplies to ensure efficient operations.
- Support team members with special projects and ad-hoc administrative requests.
- Process invoices and assist with basic accounting reconciliation.
Qualifications
- High School Diploma or GED required; Associate's degree preferred.
- Previous experience as an Administrative Assistant or Office Clerk.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Must be available to work weekends (Saturday and Sunday).
- Strong written and verbal communication skills.
- Excellent time management and organizational abilities.
- Ability to work independently with minimal supervision.