Job Description
Are you an organized professional seeking a role that offers flexibility without sacrificing professional growth? Apex Corporate Services is currently looking for a detail-oriented Administrative Assistant to join our high-performing team on a Weekend Shift in Portland, OR.
In this pivotal role, you will be the face of our organization, ensuring seamless operations for our executive team and clients. We pride ourselves on a culture of efficiency and support, and we are looking for someone who embodies these values to manage our front office operations during our peak weekend hours.
Why Join Us?
- Competitive hourly rate and performance bonuses.
- Flexible weekend schedule.
- Professional development opportunities within a dynamic environment.
Responsibilities
- Front Desk Management: Greet and direct visitors with a professional demeanor, manage incoming calls, and handle correspondence promptly and accurately.
- Scheduling & Coordination: Maintain and update calendars for department heads, schedule meetings, and coordinate conference room availability.
- Administrative Support: Prepare meeting agendas, take detailed minutes, and distribute minutes to attendees. Assist in preparing presentations and reports as needed.
- Data Management: Organize and maintain digital and physical filing systems, ensuring confidential documents are stored securely and retrieved efficiently.
- Office Operations: Oversee office supply inventory, process incoming and outgoing mail, and assist with expense reporting.
- Customer Service: Address client inquiries with a solution-oriented mindset and escalate complex issues to senior management.
Qualifications
- Experience: Minimum of 2 years of experience in administrative support, reception, or office management.
- Availability: Must be available to work Fridays and Saturdays (or specific weekend days as required).
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with scheduling software or CRM tools is a plus.
- Communication: Excellent verbal and written communication skills, with a professional phone etiquette.
- Organization: Strong attention to detail with the ability to multitask and prioritize tasks in a fast-paced environment.
- Education: High school diploma or GED required; Associate’s degree or certification in Business Administration preferred.