Job Description
Are you an organized, detail-oriented professional looking for a flexible schedule? Apex Corporate Solutions is seeking a dedicated Administrative Assistant to join our vibrant team in Los Angeles. In this role, you will play a pivotal part in keeping our weekend operations running smoothly, ensuring that our clients receive top-tier support and our internal processes remain efficient.
Whether you are an experienced admin looking to switch to a weekend-only schedule or a proactive newcomer ready to make an impact, we want to hear from you. This is an excellent opportunity to work in a dynamic environment with competitive benefits and a culture that values hard work and creativity.
Responsibilities
- Manage Daily Operations: Oversee front desk duties, including answering phones, greeting visitors, and directing inquiries to the appropriate department.
- Schedule Coordination: Maintain and update the weekend calendar, coordinate meeting rooms, and assist with event planning for off-site corporate gatherings.
- Document Management: Organize digital and physical files, prepare presentations, and ensure all administrative paperwork is filed accurately and on time.
- Communication Hub: Draft, proofread, and distribute emails and internal memos to keep staff informed of important updates.
- Data Entry & Reporting: Input data into CRM systems, prepare weekly reports, and assist with basic accounting tasks such as expense tracking.
- Vendor Liaison: Handle incoming correspondence and coordinate with service vendors for office maintenance and supplies.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or administrative certification is a plus.
- Experience: Minimum 1-2 years of administrative experience, preferably in a corporate or fast-paced office setting.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software is highly desirable.
- Work Schedule: Must be available to work weekends (Saturday and Sunday) during core business hours.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong time management skills with the ability to prioritize tasks in a fast-paced environment.