Job Description
Join our dynamic team as a Weekend Administrative Assistant and enjoy a flexible schedule while supporting critical business operations. This role offers the perfect work-life balance with weekend hours and the opportunity to thrive in a fast-paced environment. You'll be the backbone of our office, ensuring seamless daily operations and exceptional service to our clients and staff. If you're organized, tech-savvy, and passionate about administrative excellence, we invite you to apply now and become an integral part of our Portland-based team.
Responsibilities
- Manage office communications, including phone lines and emails, with professionalism and efficiency
- Coordinate weekend schedules, appointments, and meeting logistics for executives and staff
- Handle confidential data entry, file management, and record-keeping with precision
- Support procurement processes, inventory management, and office supply maintenance
- Assist with travel arrangements, expense reports, and documentation preparation
- Provide exceptional customer service to visitors and clients during weekend hours
- Collaborate with cross-functional teams to ensure operational continuity
Qualifications
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Experience with calendar management and scheduling tools
- Flexibility to adapt to changing priorities and deadlines
- High school diploma or equivalent; associate degree preferred