Job Description
We're seeking a detail-oriented Administrative Assistant to join our dynamic team for weekend shifts. This role is perfect for organized professionals who thrive in fast-paced environments and possess strong data entry capabilities. You'll be the backbone of our weekend operations, ensuring seamless administrative support while maintaining high accuracy in all tasks. If you're passionate about efficiency and excel in digital record-keeping, we encourage you to apply.
Responsibilities
- Perform high-volume data entry with 99%+ accuracy into CRM and financial systems
- Manage digital filing systems and maintain organized physical/digital records
- Coordinate weekend meeting logistics including room setup and virtual conferencing
- Screen and route incoming communications via phone, email, and chat platforms
- Prepare weekly reports using Excel and Google Sheets with pivot tables
- Assist with invoice processing and expense report reconciliation
- Support cross-departmental projects with document formatting and distribution
Qualifications
- Minimum 2 years administrative experience with data entry focus
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Proven ability to type 60+ WPM with zero errors in timed tests
- Experience with CRM systems (Salesforce preferred) and document management
- Strong organizational skills with attention to detail and deadlines
- Excellent written and verbal communication abilities
- Ability to work independently during weekend shifts (Sat/Sun 8am-5pm)
- High school diploma or equivalent; associate's degree preferred