Job Description
We are looking for a detail-oriented and proactive Administrative Assistant to join our dynamic team. This is a weekend shift position offering immediate start opportunities for dedicated professionals in Charlotte, NC.
In this role, you will serve as the backbone of our weekend operations, ensuring smooth communication and efficient workflow. We offer competitive pay, a supportive work environment, and the chance to advance your career quickly.
What You Will Do:
- Manage Front-Office Operations: Greet visitors, answer high-volume phone calls, and route inquiries efficiently.
- Coordinate Schedules: Maintain calendars, schedule appointments, and manage weekend logistics.
- Data Entry & Management: Update databases, process invoices, and organize physical and digital files.
- Office Maintenance: Monitor office supplies, manage mail, and ensure a clean, professional workspace.
- Event Support: Assist in the setup and execution of weekend company events and meetings.
Responsibilities
- Answer and screen phone lines, taking detailed messages when necessary.
- Prepare meeting agendas, take minutes, and distribute reports to team members.
- Sort and distribute incoming mail and courier packages.
- Perform light bookkeeping tasks, such as expense reporting and bank deposits.
- Assist senior staff with special projects and ad-hoc administrative tasks.
Qualifications
- High school diploma or GED required; Associate degree or Administrative Certificate preferred.
- Previous administrative experience, ideally in a corporate office environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Must be available to work Saturdays and Sundays on a consistent schedule.
- Strong organizational skills with the ability to multitask in a fast-paced setting.