Job Description
Join our dynamic Boston team as a Weekend Administrative Assistant and become the backbone of our office operations! We're seeking a detail-oriented professional to support our weekend operations with exceptional organizational skills and a proactive approach. This role offers competitive compensation, flexible scheduling, and the opportunity to work in a collaborative environment in the heart of Boston's financial district. If you thrive in fast-paced settings and excel at multitasking, we want to hear from you!
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare and distribute confidential documents, reports, and presentations
- Maintain accurate filing systems and digital records using Microsoft Office Suite
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relations
- Support event planning and coordination for weekend activities and meetings
- Assist with travel arrangements and expense report processing
- Provide backup coverage for weekday administrative staff as needed
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to work independently and prioritize tasks effectively
- Availability to work flexible weekend shifts (Friday-Sunday or Saturday-Sunday)
- Professional demeanor with customer service focus
- Associate's degree or equivalent administrative certification preferred