Job Description
Join our dynamic team as a Weekend Administrative Assistant and be the backbone of our operations during critical business hours. This immediate opening offers a unique opportunity to work in a fast-paced environment while maintaining work-life balance. We're seeking a highly organized professional to support our New York office with precision and professionalism.
As a key member of our administrative team, you'll ensure seamless office operations, manage confidential information, and provide exceptional support to executives and clients. This role is perfect for detail-oriented individuals who thrive in structured weekend schedules and want to make an immediate impact.
Responsibilities
- Manage incoming communications and prioritize executive correspondence
- Coordinate calendars, meetings, and travel arrangements for leadership team
- Maintain digital and physical filing systems with meticulous attention to detail
- Process expense reports and assist with financial documentation
- Prepare professional documents, presentations, and reports
- Act as primary point of contact for weekend client inquiries
- Support office supply inventory and vendor coordination
- Assist with onboarding processes for new weekend staff
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Weekend availability (Saturday/Sunday) is mandatory
- Associate's degree or equivalent professional certification
- Experience with calendar management and scheduling tools